Whenever I am asked by a high school student what they should study in college, I always tell them that their major does not matter. What matters is that they take a couple of classes in English. No matter your profession, the only way to advance, to get promoted, in your career is by having, at a minimum, a good command of the English language. You have to be able to write well and, just as importantly, to speak well.
In Thomas Jefferson: The Art of Power, Jon Meacham writes,
[John] Adams said, “A public speaker who inserts himself, or is urged by others into the conduct of affairs, by daily exertions to justify his measures and answer the objections of opponents, makes himself too familiar with the public, and unavoidably makes himself enemies”
To write public papers or to negotiate quietly, away from the floor of an assembly or even away from a largish committee, enabled a politician to exert his will with less risk of creating animosity. [p.108.]
Put differently, if you have a problem with something at work, sit down, shut up, and put it in writing. Adams, as he was so often, was correct. And for one very simple reason.
When you debate someone verbally, it is almost always viewed as an attack. The other person feels a need to immediately respond. Immediate responses can be emotional. Rarely does the person have time to think. However, if you write something, and take the time to proofread it, you’ll also, literally, add oxygen to the equation (as in, taking time to breathe) and you may calm down. As the saying goes, “Calmer heads will prevail.” Similarly, saying, “Let me think about this. I don’t think it is as simple or clear-cut as it appears at first. I’ll send you something later today,” gives you time to properly think the matter through and, more importantly, to word you response carefully in a way that cannot be misquoted. A person can honestly, or dishonestly, misquote something that has been said, but not written – at least not for long.
You don’t want to be the victim of “telephone,” the children’s’ game where the first child whispers something to the second child, who then repeats it to the third. By the time it reaches the fifteenth child, any resemblance between the original statement and the final one it totally coincidental. That does not matter when playing a game; it most certainly does matter when trying to create policy.
Most people think that Lincoln won the debate again Douglas. Most people think they were debating for the presidency. Most people are wrong. But that’s not what is important. What’s important is that most people think the foolishness that we call “debates” today was what they did. They didn’t. The first speaker spoke for an hour. The second spoke for an hour and a half. The first had a half hour to respond. Can you imagine any of the candidates who have recently run for public office being able to do that? And I am not talking about the physical stamina and dignity. To stand for 60 minutes and speak, and then to sit for 90 minutes and not say a word, takes more than physical strength. Both men, whether you agree with them or not, were as brilliant when they began as when there time finished.
I’m no Lincoln. I’m no Douglas. And, respectfully, I doubt any of you are either. Our formal education is certainly better today than in ante bellum America, but not the informal. I just don’t think we have it in us. But Socrates…that’s a different subject.
If you have to publicly debate, by which I mean to defend a proposal in the office, your responses may be seen as attacks, unless you follow Socrates (and even then, an immature opponent still will not understand). The Socratic Approach, as it is called, is to ask questions to cause the other side, and force the audience to think critically. Asking questions, instead of making declarative statements, appears to be less confrontational but, in truth, it is a far more effective strategy and can be devastating because it requires the person to logically, rationally and, most importantly, dispassionately, defend their position. If they respond with emotion, they lose!
Being Lincoln or Douglas causes the audience to think but not, necessarily, to stay awake. Being Socrates, causes the audience to think and keeps them engaged, awake, because the “debate” is rapid fire. But this means that you, the questioner, have to be prepared. You have to understand what the other side is going to say. You have to appreciate their logic and know how to attack it not them.
I have always found that a higher level of debate results in better decisions. Allow your staff to ask probing questions, in fact, let them know that they are expected to ask and respond to probing questions, and, most importantly, to do so respectfully. Do that and your decision making will be exemplary and the results exceptional.